The Legal Department Executive Assistant reports directly to FIA's General Counsel and Chief Legal Officer and works at the direction of other lawyers of the Department.
Executive Assistant Responsibilities
- Provide administrative and scheduling support, including setting up internal and external meetings, and conference calls, including on occasion taking unofficial notes and following up on action points
- Assist the General Counsel in preparing agenda and meeting materials for FIA Board of Directors
- Prepare final comment letters for submission (i.e., edit and proof the text and send drafts to members for approval) and submit final version when ready
- Perform rudimentary legislative and regulatory research
- Schedule travel for U.S. members of legal department
- Assist with scheduling and verification of all legal-related training for FIA employees
- Maintain the files of the legal department
- Assist with FIA contract management by helping the lawyers manage the review, storage and administration of all company contracts
- Review, proof, and distribute internal and external departmental correspondence
- Prepare daily Federal Register and Press Release email and other regular Division communications as directed and in coordination with L&C Division Program Manager
- Prepare expense reports for travel and other expense-related activities for the legal department
- Assist in preparation for outside speaking engagements for members of the legal department
- Assist with internal department maintenance of legal budget, tracking of invoices, and marking budget expenditures to internal systems
- Liaise with other departments within FIA as needed for special projects and scheduling
- Support L&C Division and FIA Webinars as needed
- Support Documentation Library Manager and Head of Legal, Europe to provide continuous member services from the platform
- Fill in for the President’s assistant when absent: assist the President with personal calls, appointments, and travel
- Work with the Corporate Secretary on all Board and Executive Committee matters
- Assist with answering FIA main phone line and general office needs in support of office manager.
Qualifications
Proficient in Microsoft Office Suite and online research; College degree preferred; strong interpersonal and organizational skills; interest in financial and regulatory policy; indication of strong work ethic and attention to detail; ability to handle multiple tasks proficiently; ability to handle communications with senior government and business executives; experience in paralegal-type work beneficial.
Salary Range: $60,000 - $76,000
Interested candidates should send a resume to careers@fia.org.
